Privacy Policy
FRESH ARTS LTD DATA PROTECTION & PRIVACY POLICY. V1.2 May 2018.
SCOPE
This policy covers the websites operated by Fresh Arts CIC.
We comply with data protection legislation such as the Data Protection Act 1998 & the General Data Protection Regulations (GDPR) May 2018. This regulates the processing of personal data relating to you and grants you various rights in respect of your personal data. We’d like to reassure you that any personal data you give us will be treated in complete confidence.
The aim of this statement is to tell you how we use any personal data we collect about you through our website. Please read it carefully before you proceed.
WHAT INFORMATION DO WE COLLECT
You do not have to give us any personal data in order to use most of our websites.
However, by registering with us, you agree that we may process the data below for the purposes outlined in our Privacy and Cookie Policy.
PARENTS & STUDENTS
If you wish to enrol a student with Fresh Arts, we will collect the following personal data: parent or guardian’s name; contact and address details; relationship to the student; emergency contact numbers; name, age, gender and date of birth of student; and any medical conditions the student has. If the student is over 16 years of age, please ensure that you have their permission to share these details with us.
Fresh Arts will from time to time take photographs and film footage of students during class time for use in Fresh Arts marketing and publicity material (both online and offline). This will be dealt with separately with consent forms given on the day of filming and parents will be notified in advance but if you do not wish for your child to be photographed/filmed confirm in writing on the consent forms provided.
Online payments made to Fresh Arts are processed securely by Stripe and the information you provide is communicated in a strongly-encrypted format between stripe and your bank or credit card company.
EMPLOYMENT
If you wish to apply to become a teacher through our Fresh Arts website, we will collect your name, contact details and information contained in your CV in order to make this information available to the relevant Managers and training staff for their own recruitment purposes. If you provide details of a reference, it is your responsibility to make sure that the person is aware that you have forwarded his/her details for these purposes. If you are taken on by Fresh Arts, we will also keep details of your DBS certificate reference number and date of issue, any training qualifications, proof of address, I.D such as copies of your passport or drivers licence, Self-employment & NI numbers.
OTHERS
If you wish to contact us for other purposes, we ask for your contact details so we can respond to your queries.
SENSITIVE PERSONAL DATA
The Data Protection Act gives special protection to sensitive personal data which will include information relating to health or sex life, race or ethnic origin, political beliefs or membership, philosophical or religious beliefs, trade union membership and information about the commission of offences and related proceedings. You should only provide this information if it is required in response to a mandatory question on our websites, or if you are otherwise content for us to process this information
In addition, we may automatically collect information about the website that you came from or are going to. We also collect information on which pages of our websites you visit, IP addresses, the type of browser you use and the times you access our websites. However, this information is aggregated and is not used to identify you.
HOW WILL INFORMATION ABOUT YOU BE COLLECTED USED AND SHARED?
The information we collect allows us to:
• Locate and find out which area our services will suit you best;
• Process your request to become teacher; to sign up your children or to sign up your school.
• Provide teaching services in singing, dance and drama and the organisation of performances;
• Administer our websites and provide customer services;
• Meet legal, regulatory and compliance requirements including the administration of Fresh Arts statutory obligations relating to children;
• Gather management information for research purposes and to form statistical and trend analysis;
• Communicate with you with regards to classes you have enrolled on and are active with.
• Improve our websites and the products and services we offer to you and to provide you with online personalised services and targeted advertising including through the use of cookies when you visit our websites; and provide you with information about our products and services which may be of interest to you from time to time.
We will never share, sell or pass on your personal data with other companies or any third parties for any reason. This includes any third part within or outside of the UK. All information you provide us with will be securely stored and used only for registration purposes and on-going class information. We will not transfer your information outside the EEA.
However, we may disclose your personal data when we believe this is required by law, to enforce or comply our terms and conditions or to protect the rights, property, safety of Fresh Arts, our customers or others.
MARKETING COMMUNICATIONS
From time to time, Fresh Arts may wish to provide you with information about products and services (including by online targeted advertising, post, phone, email and text) which may be of interest to you. If you do not wish to receive such information, please tick the box on the application form or contact: admin@fresharts.co to unsubscribe at any time.
LINKS
Our websites “may” contain links to other third party websites over which we have no control. We are not responsible for privacy policies or practices of any websites to which you choose to link from our sites. We encourage you to review the privacy policies of those other web sites so you can understand how they collect, use and share your information.
SECURITY
We have implemented reasonable technical and organisational measures designed to secure your personal data from accidental loss and from unauthorised access, use, alteration or disclosure. However, the Internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your personal data for improper purposes.
SALE OF THE BUSINESS
In the event that the business is sold or integrated with another business, your details will be disclosed to our advisers and any prospective purchaser’s adviser and will be passed to the new owners of the business.
HOW TO CONTACT US
You are entitled to see the information held about you. You may review, correct, update or change your personal data at any time. If you have any other questions about this policy or your personal data, please contact us on: admin@fresharts.co
CHANGES TO OUR PRIVACY POLICY
If our privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures that you are always aware of what information we collect, how we use it and under what circumstances.